You Know You’ve Been Taken When: The Classic RFP Form Letter…
Friends of ours (not the Soprano’s version of the expression), recently participated in a large RFP. They lost, but under the category of “You can’t make this stuff up,” here was the standard issue response they received from the company that issued the RFP [names of all companies and people omitted for obvious reasons]:
This is beyond classic…
Thank you all for participating in this RFP and providing [name of our company] with a
detailed RFP. The process went not always smooth, but we now have a vendor
selected. The new vendor is our old vendor.
We like to share with you that we had 12 companies participating and 10
companies were looked at from the business unit site. All 10 companies got
rated by technical qualifications on a rating scale from 0 to 3 (3 was the
highest technically qualified). From there we eliminated 3 companies in
round 1 and 2 companies in round 2. At the end we had 5 companies with
which we did negotiate best pricing scenarios over 2 rounds. At the end it
was very competitive we picked the vendor that knew the situation and came
down on pricing to meet our new target price.
[Our company] thanks you again for participating in this RFP and
hopes that we can see you soon for another RFP.
Buyer, Marketing Functions
Can you top this letter? If you can, you should post it up here….